Data Protection Module
Data Protection Starts with Proper Documentation.
Our Data Privacy and Data Privacy (Works Council) Modules help you meet your legal documentation and accountability obligations—whether you're acting as a controller, processor, or joint controller. Maximize your GDPR compliance while minimizing administrative effort with a solution that turns legal requirements into something understandable and manageable.
The Most Effective Solutions Are Forged Through Real Experience.
With over 20 years of consulting experience, DSN port combines legal expertise and hands-on operational insight in one modular software platform. Our modules – Data Protection and Data Protection (Works Council) – are not the product of theoretical design, but the result of real-world practice. The outcome: a legally compliant, user-friendly solution that translates complex regulatory requirements into intuitive workflows. Clearly structured and ready to deploy, DSN port supports organizations in implementing data protection efficiently and sustainably.
Complex Requirements. Simply Solved.
All Essential Features at a Glance.
Record of Processing Activities
Document and assess processing activities in accordance with Article 30(1) GDPR. Link them to data processors or third-country entities to map your data flows clearly and effectively.
Data Protection Impact Assessment (DPIA)
Conduct Data Protection Impact Assessments in accordance with Article 35 GDPR for processing activities that are likely to pose a high risk to the rights and freedoms of data subjects.
Processor Record of Processing Activities
Document and assess data processing activities that your organization performs as a processor on behalf of others, in accordance with Article 30(2) GDPR.
List of Data Processors
Maintain a centralized and structured record of your data processors—including their sub-processors and contractual agreements.
Processor Audits
Conduct regular audits of your data processors. Use predefined audit questionnaires and link completed assessments directly to each audited processor to ensure complete and traceable documentation.
Joint Controllerships
Document all relevant information about joint controllers in a structured manner to ensure transparent and legally compliant collaboration under Article 26 GDPR.
International Data Transfers
Document international data transfers in compliance with the GDPR. Capture all relevant information about the recipients, including legal base, appropriate safeguards, and implemented protection measures.
Data Subject Requests (DSRs)
Manage and document data subject requests in a clear and centralized way. Track processing status and ensure that deadlines and legal requirements are reliably met.
Data Breaches
Log and manage data protection incidents in a structured way. Capture key details such as type of breach, affected data, impacted individuals, risk assessment, and mitigation actions—ensuring full GDPR compliance and traceability.
Video Surveillance Systems
Document all privacy-relevant aspects of your video surveillance systems and installations. Cover key elements such as legal bases, purposes, retention periods, and transparency measures to ensure full GDPR compliance.
Technical and Organisational Measures (TOMs)
Document and assess the technical and organisational measures implemented to protect personal data—clearly structured by location, individual areas, or specific devices.
Privacy Training and Awareness Measures
Track and document data privacy training and awareness activities to ensure compliance and demonstrate accountability. Help employees understand the importance of data protection and apply it in their day-to-day work.
Website and Web Presence Assessments
Analyze, document, and evaluate your websites and social media presence in line with applicable data protection requirements. Ensure that the use of personal data and web-based tools complies with GDPR and other relevant regulations.
Privacy Policy Generator
Create tailored privacy policies for your websites using our integrated generator. Choose from a wide range of pre-built content blocks to quickly assemble compliant, site-specific privacy statements.
In the Data Protection Module, accountability measures are clearly documented and easy to manage. At its core is the Record of Processing Activities (RoPA), complemented by contract documentation for processors, technical and organisational measures (TOMs), and data breach reports. Tasks can be assigned, and information shared across teams. A smart inheritance feature makes it easy to model even complex organisational structures. Traffic light indicators, reporting views, filters and search functions provide maximum transparency and control.
Sven Venzke-Caprarese, Lawyer
Managing Director
The Right Answers to Your Questions
The Data Protection Module is designed for organizations seeking to meet their obligations under the EU General Data Protection Regulation (GDPR) in a structured, legally compliant, and resource-efficient way.
Whether you're a private company, public authority, or nonprofit organization—if you process personal data, you are subject to documentation and accountability requirements under GDPR. This module helps you meet those obligations efficiently and transparently.
It is particularly suited for:
- Data Controllers as defined in Art. 4(7) GDPR, who process personal data under their own responsibility
- Data Processors as defined in Art. 4(8) GDPR, who process data on behalf of a controller
- Data Protection Officers (DPOs), whether internal or external
No, the module does not replace a Data Protection Officer where the appointment of a DPO is required under Article 37 of the GDPR.
Instead, it serves as a powerful tool to support DPOs—as well as data controllers and relevant departments—in fulfilling their responsibilities in a structured, well-documented, and legally compliant manner.
The module assists with key tasks such as:
- maintaining Records of Processing Activities (RoPA),
- documenting Technical and Organisational Measures (TOMs),
- handling data subject requests, and
- managing data breach incidents.
In short, the module does not replace a DPO, but it significantly enhances the ability to maintain efficient and compliant data protection documentation.
The Data Protection Module enables you to fulfill all GDPR-related documentation requirements in a structured and compliant manner.
These include, among others:
- Maintaining a Record of Processing Activities (RoPA) in accordance with Article 30(1) GDPR
- Documenting processing activities as a data processor under Article 30(2) GDPR
- Recording Technical and Organisational Measures (TOMs)
- Logging and managing data breach incidents
- Documenting data subject requests (e.g., access, erasure, objection)
- Managing Data Processing Agreements (DPAs)
- Conducting risk assessments as part of Data Protection Impact Assessments (DPIAs)
- Documenting data transfers to third countries, including safeguards and legal bases
- Tracking privacy training and awareness measures
This module helps you meet your accountability obligations efficiently—ensuring transparency, traceability, and legal certainty.
Yes, the module provides a library of preconfigured, field-tested templates for common processing activities. You can adopt them as-is or tailor them to your specific needs—making it easy to get started and saving valuable time in your documentation efforts.
In addition, you can create and customize your own templates and reuse them as needed.
This is especially helpful for recurring processes or organization-specific requirements, ensuring a consistent and efficient approach to GDPR documentation.
Yes – the module is designed to enable efficient, collaborative, and GDPR-compliant workflows across departments and with external parties.
With the deeplink feature, you can securely share individual processing activities or documents for review or editing—e.g., with business units, data processors, or other third parties. Access is provided via a password-protected link, without requiring a user account. Permissions are time-limited and restricted to clearly defined content.
In addition, the task management feature allows you to assign specific tasks directly within the system—to both internal users and external contributors. Clear task overviews help you track open items and monitor progress at any time.
This enables structured collaboration while maintaining full control and compliance.
The module provides targeted features to help you respond to data protection authority (DPA) inquiries in a structured and controlled manner.
With the export function, you can compile and export only the information that is relevant to the specific inquiry—while filtering out internal content that does not need to be disclosed. This ensures precise, compliant responses without unnecessary data exposure.
If required, temporary, access-restricted system access can be granted to supervisory authorities. Access permissions are fully configurable and limited to selected entries—providing transparency while safeguarding internal information that must remain confidential.
Data Protection Module
Prices
€100.00 month
8 Users
Functions:
- Basic GDPR documentation
- Templates
- Deeplinks
- Tasks
- Subscriptions
€300.00 month
30 Users
Functions:
- Extended GDPR documentation
- Extended exports
- Extended roles
- Sample level
- Evaluations
€800.00 month
120 Users
Functions:
- All functions of the Data Protection Module
Data Protection Module (Works Council Edition)
Strengthening Data Protection in Works Council Activities.
The specialized Data Protection (Works Council) Module enables organizations to document and manage data protection in the context of works council activities. Designed specifically for companies with a works council, the module supports both employers and works council members. It addresses the unique regulatory requirements governing co-determination bodies in Germany and creates the ideal conditions for efficient collaboration—without compromising the works council’s autonomy.
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Four Powerful Modules. One Platform.
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With over 20 years of consulting experience, we’re here to support you not just with software—but with expert guidance as well. Combine DSN port with our professional services to create a tailored, all-in-one solution from a single provider.
